Job Posting: C.E.A. Level A - Chief of Human Resources

Department of Industrial Relations

JC-165968
-
C.E.A. Level A - Chief of Human Resources
C. E. A.

$7,190.00 - $10,334.00 per Month

Final Filing Date: 8/29/2019

Job Description and Duties

Under the general direction of the Career Executive Assignment (Level B), Chief of the Division of Administration, the Chief of Human Resources (CHR) has full responsibility for developing policies and decision-making authority in executing HR strategy in support of the overall mission, objectives, organizational plan and strategic direction of the Department of Industrial Relations (DIR), an Agency-level department containing eight (8) appointing powers and approximately 3,100 employees in eleven (11) Bargaining Units in over 65 office locations throughout the State specifically in the areas of Classification and Pay; Examination; Certification; Payroll and Benefits; Performance Management; Return to Work; Labor Relations; and Recruitment and Training Development. The CHR leads staff to take all necessary steps to ensure that all DIR appointments are made based on merit and are not based on favoritism or discrimination. The CHR oversees all aspects of human resource management, policies, and practices of the organization and provides strategic support to the Director and executive management team while ensuring adherence and compliance with the State of California's civil service rules and regulations. The CHR will have a proactive collaboration with the California Department of Human Resources (CalHR) for all issues related to employee salaries and benefits, job classifications, civil rights, ethics, training, exams, recruitment and retention.

40 % Development and implementation of policies in the areas of Classification and Pay; Examination; Certification; Payroll and Benefits; Performance Management; Return to Work; Labor Relations; and Recruitment and Training Development to ensure compliance with applicable laws, rules, and provisions of relevant bargaining contracts which may include, but are not limited to DIR’s Best Hiring Practices, and compliance of DIR delegated authority from CalHR; policy creation and execution that enforces adherence to state mandated trainings including: (1) Basic Supervisory Training for newly appointed supervisors/managers; (2) Sexual Harassment Training for rank and file staff and supervisors; (3) Continued leadership training [Government Code 19995.4]; and (4) Ethics Training in accordance with course content approved by the Fair Political Practices Commission and the Attorney General. Ensures that new DIR supervisors are properly trained and effectively carry out their roles despite additional workload or remote supervision of field staff. Trains and mentors staff on the state merit process to ensure that all DIR appointments are merit based and that disciplinary action is taken against any DIR employee who attempts to circumvent the state merit process.

30%  Directs DIR's Human Resources Office by providing overall leadership and guidance to subordinate second and/or third level Staff Services Managers; sets goals and objectives; plans utilization of allocated resources; assigns priorities; identifies necessary changes in procedures and equipment; balances workload and justifies additional staff and approves other resources when necessary. Act as the Department's Liaison with control agencies such as the California Department of Human Resources and State Personnel Board on personnel management matters; represents the Department at meetings held by control agencies or as a member of multi-departmental committees or task forces dealing with personnel management issues and other matters of interest to the Department. Trains supervisors and managers on various aspects of State personnel management; counsels Department employees at all levels on problems they have encountered in the work setting including relationships with peers and supervisors, on appropriate preparation for career progression in State service, on their civil service rights and obligations, on disciplinary problems, on grievances, complaints, and related matters. Performs other related work.

20%  Functions as a strategic advisor to the Director and executive management of each DIR division/program regarding key organizational and management issues including but not limited to Recruitment and Retention, Work/Life programs, Performance Management, Labor Relations, and Employee Benefits. Performs special assignments for the Director, or other top management staff, such as assisting in planning and implementing major reorganizations, negotiating transfers of positions between operating units, handling sensitive disciplinary matters or complaints; preparing reports and correspondence, including correspondence on sensitive matters for signature of the Director or Division Chiefs. Contributes to DIR’s report on State Leadership Accountability Act (SLAA).

10%  In consultation with the Office of Information Services’ executive team, provides high-level direction and oversight to create and implement electronically available HR information systems and tools to automate HR services, records information, and HR forms in the areas of Recruitment; Examination; Certification; Classification and Pay; and Payroll and Benefits, including attendance reporting, position control, mandatory and continued leadership training, and probationary report tracking, thus aligning itself with the State’s Green California initiative of reducing its environmental footprint through sustainable state government.


Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

    Additional Documents

    Position Details

    Job Code #:
    JC-165968
    Position #(s):
    400-104-7500-XXX
    Working Title:
    C.E.A. Level A - Chief of Human Resources
    Classification:
    C. E. A.
    $7,190.00 - $10,334.00 A
    # of Positions:
    1
    Work Location:
    Sacramento County
    Job Type:
    Career Executive Assignment - Non Tenured, Full Time

    Department Information

    This job posting has been updated:  The duty statement has been updated and the final filing date has been extended to 8/29/19.  This Chief of Human Resources position may be filled in either Sacramento with extensive travel to Oakland or it may be filled in Oakland.  (Please see JC-166486 for Oakland Alameda County).   

    The Department of Industrial Relations has an exciting opportunity for a Chief Of Human Resources who is passionate about transforming, building, and developing a new Human Resources organization. 
    This is a great opportunity to develop strong internal protocols, procedures and controls to improve efficiency and ensure compliance.  

     

    If you are looking for a challenge where your expertise can make a difference and support our mission of improving the health, safety, and economic well being of all California workers, this may be the opportunity for you! 

    The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers. 

     


    This C.E.A. level A, Chief of Human Resources position is located in Sacramento with extensive travel to Oakland. 

    Electronic Submission of Applications preferred. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. The application must be received electronically by 11:59 p.m. on the final filing date. 

    Or mail to
       
    Department of Industrial Relations 
    Attn: Examination Unit 

    P.O. Box 420603
    San Francisco, CA 94142

    Or drop-off at: 

    Department of Industrial Relations
    Examination Unit 
    455 Golden Gate Ave, 8
    th Floor RM 8529

    San Francisco, CA 94102
    8:00 AM - 5:00PM



    Department Website: http://www.dir.ca.gov

    Special Requirements

    All interested applicants are required to submit the Standard State Application (STD 678) and Statement of Qualification (SOQ).  Within each response, include specific information as to how your professional experience, knowledge, skills, and abilities meet the qualifications and desirable qualifications of this position. 

    Please limit your SOQ to a maximum of 10 pages, double spaced, 12 point Arial or Times New Roman font, and 1 inch margins. Applicants who do not follow these requirements  shall be disqualified from the examination. Applicants who do not provide responses to the 6 specific questions below will be disqualified. Cover letters and resumes do not take the place of the SOQ.

    Please respond to the following questions in your SOQ.  Include specific examples in each of your responses. 


    1. Describe your managerial experience in successfully implementing personnel management programs and policies that exemplify leadership, creativity, sound judgment and accountability. 

     

    1. Describe strong leadership and management team experience demonstrating an ability to create a clear vision, set goals and expectations, encourage leadership and initiative at all levels, and use sound judgment in managing complex and varied programs.

           

    1. Describe your experience establishing and maintaining positive working relationships and partnerships with key stakeholders.

     

    1. Describe your experience in business process improvement and change management efforts while undertaking innovative approaches to problem-solving to meet organizational goals. 

    1. Describe your knowledge of the principles and practices of structuring an organization, administrative functions, fiscal and human resource management, equal employment opportunity program, and labor relations.

    1. Describe your experience coaching and mentoring employees to create a work environment that stimulates learning, encourages growth and empowerment, and recognizes individual achievements to ensure peak performance.


    Applicants will also be evaluated on how clearly and concisely their qualifications were presented throughout the SOQ (including grammar and punctuation). 

    Applications received without a Statement of Qualification shall be rejected. 


    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 8/29/2019

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Department of Industrial Relations
    Attn: Examination Unit
    P.O. Box 420603
    San Francisco, CA 94142

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Department of Industrial Relations - Examination Unit
    455 Golden Gate Ave., 8th Floor, Room 8529
    San Francisco, CA 94102
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications - Pleaser refer to the Special Requirements section for instructions on responding to the Statement of Qualification questions. 
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    • Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
    • Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Demonstrated managerial experience successfully implementing personnel management programs and policies that exemplify leadership, creativity, sound judgment and accountability. 


    • Demonstrated strong leadership and management team experience creating a clear vision, setting goals and expectations, encouraging leadership and initiative at all levels, and using sound judgment in managing complex and varied programs.

       

    • Demonstrated experience establishing and maintaining positive working relationships and partnerships with key stakeholders.


    • Demonstrated experience in business process improvement and change management efforts while undertaking innovative approaches to problem-solving to meet organizational goals.

    • Knowledge and demonstrated experience of the principles and practices of structuring an organization, administrative functions, fiscal and human resource management, equal employment opportunity program, and labor relations.

    • Demonstrated experience coaching and mentoring employees to create a work environment that stimulates learning, encourages growth and empowerment, and recognizes individual achievements to ensure peak performance.
    • Demonstrated ability to communicate effectively in writing, as evidenced by the Statement of Qualification (SOQ).

    Examination Information

    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Department Website: http://www.dir.ca.gov
    Human Resources Contact:
    Anna Policar
    (415) 486-2092
    apolicar@dir.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    DIR EEO Officer
    (510) 285-3080
    EEO@dir.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Special Instructions

    The results of this examination will be used only to fill this position and may be used to fill subsequent vacancies for this position for a period of up to twelve months.    

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off