Job Posting: Office Supervisor

State Lands Commission

JC-101676
-
Office Supervisor
OFFICE SERVICES SUPERVISOR (GENERAL)

$3,013.00 - $3,764.00

Final Filing Date: Until Filled

Job Description and Duties

The State Lands Commission may utilize the Office Services Supervisor I (General) promotional exam list for the Department of Corrections, Department of Social Services, or the Department of Motor Vehicles to fill this vacancy. Candidates on these lists are encouraged to apply for this job opportunity.
 
Under general supervision of the Staff Services Manager I, the incumbent is responsible for providing functional guidance and supervision to all support staff in the Office Services Unit. Plans, coordinates and directs the handling of administrative/clerical activities such as phone coverage, mail handling, maintenance and organization of files, mass mailings of public notices, photocopies and assembles Commission meeting materials, orders supplies, files, equipment management, and inventory tracking. Reviews and monitors staff work for accuracy and performance, and personally performs the most complex clerical work. Functions include, but are not limited to:
  • Plans, organizes, trains, mentors, and directs Office Support staff engaged in a variety of general office and related clerical support tasks. Develops, revises, and updates Office Services procedures to maintain effective office flow. Establishes goals and sets priorities for the Unit. Ensures that the working environment and conditions are in accordance with policies and procedures.
  • Maintains inventory of selected high use items such as copier paper and toner for use by other units. Performs copier work, document assembling and binding as assigned, and provides miscellaneous typing support; such as, but not limited to, printing labels, document listing, and file folder maintenance.
  • Provides leadership and coordination in high volume production such as Commission mail outs and ensures a timely flow of mail through the mail room. Takes immediate action to rectify situations when necessary, such as front counter issues referred by receptionists, delay in mail delivery, etc.
  • Screens applications, conducts interviews, and makes recommendations for selecting candidates for hire. Sets performance standards and development goals for staff and evaluate work performance through probation reports, performance appraisals, and Individual Development Plans. Provides training to other staff on the full range of Office Services functions. Reviews staff procedures and duty statements. Approves employee leave requests, monitors employee leave balances and reviews staff time sheets for accuracy.
  • Assists with requests under the CA Public Records Act; performs and directs records and file maintenance duties, and provides back-up assistance to Records Management Unit.
  • Fills in during staff absences in any needed capacity.
  • Performs outside messenger services as needed to deliver and pick up documents from various State Agencies in the downtown Sacramento Area. Researches and recommends new or updated office equipment. 

Working Conditions

  • Able to lift and transport boxes up to 30-40 lbs
  • Maintain stationary positions of standing or sitting while performing job duties
  • Off-site deliveries and/or pick-ups which may require operation of a state vehicle as needed
  • Position has a mandatory start time of 8:00 a.m.
  • May require reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching and making repetitive hand movements in the performance of daily duties

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-101676
Position #(s):
340-505-1141-001
Working Title:
Office Supervisor
Classification:
OFFICE SERVICES SUPERVISOR (GENERAL)
$3,013.00 - $3,764.00 S
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Week:
Monday - Friday

Department Information

The California State Lands Commission provides the people of California with effective stewardship of the lands, waterways, and resources entrusted to its care through preservation, restoration, enhancement, responsible economic development, and the promotion of public access. Website: http://www.slc.ca.gov

Special Requirements

Paper Application Submission:

Electronic application submission is preferred for this JC (Job Control). For those applicants who are unable to submit an electronic application, applications may be submitted in paper format but must contain the following information on the first page of the application in order to be processed and included in the applicant pool:

• The JC number listed on the job posting
• The classification title
• Current CalCareer I.D. number (from your
CalCareer account under the "CalCareer Account " tab)

NOTE: Do not include Social Security Numbers, LEAP status information or paperwork, the Equal Employment Opportunity information page of the application, or applicant exam result notices as a part of your application package. Please do not submit a second application by paper if you submitted an electronic application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Lands Commission
Attn: Human Resources Office
100 Howe Avenue, Suite 100 - South
Sacramento, CA 95825

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Human Resources Office
100 Howe Avenue, Suite 100 - South
Sacramento, CA 95825
Please deliver application packages to the Receptionist Monday - Friday (excluding holidays) from
08:00 AM - 05:00 PM

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Statement of Qualifications - is required  and a Resume or Cover Letter does not substitute for the SOQ. The SOQ must address the following:
    1. Why you are the best candidate for this position and what relevant experience you have that qualifies you for the position.
    2. Your experience in a lead capacity. Include details regarding the size of your team, activities for which you served in a leadership role, length of time in the role, and your contribution to the team or project efforts.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Valid California Drivers License
  • Excellent attendance, punctuality, and dependability
  • Ability to delegate work and supervise staff effectively 
  • Ability to operate office equipment and computers
  • Ability to provide excellent customer service to both coworkers and the public
  • Ability to provide and follow both written and verbal instructions
  • Ability to organize workload priorities and work under pressure

Benefits

When you choose a career with the State of California, you receive a comprehensive benefits package in addition to your salary. For more information on the State's benefit packages you may visit the California Department of Human Resources website at http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx. 

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Anne Kerri
(916) 574-1912

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Mary Murray
(916) 574-1876
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Position Location

100 Howe Ave., Suite 100-S

Sacramento, CA 95825

 

***FREE PARKING, NEAR BUS ROUTES, AND CLOSE TO SHOPPING AND DINING*** 

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off