Job Posting: Administrative Office Technician

State Lands Commission

JC-105705
-
Administrative Office Technician
OFFICE TECHNICIAN(TYPING)

$2,921.00 - $3,656.00

Final Filing Date: 4/26/2018

Job Description and Duties

Position is located in Long Beach, CA.

Under general supervisor of the Assistant Chief, MEPD, the incumbent performs a variety of the most difficult general office duties to support the California State Lands Commission's pollution prevention program.

  • Conduct Quality Assurance and Quality Control (QA/QC) verification of data sheets received from field safety inspectors; conduct QA/QC of the Marine Oil Terminals’ Vessel Transfer Notification Form to ensure that the quantities of oil from the Marine Oil Terminals are accurate, current, and entered correctly into the Oil Spill Prevention Database (OSPD); audit the data sheets and the Vessel Transfer Notification Forms; work with the Marine Safety Specialist I to resolve any errors.  Recommend improvements to the OSPD, as necessary.
  • Create monthly summary reports of total vessels monitored for each safety field inspector.  Generate all monitored and non-monitored activities month-end report for Division staff.  Using Crystal Reports, generate and provide month-end reports for the Southern California Field Office Supervisor.
  • Perform filing of hard-copy documents to maintain a follow-up system for the terminals, facilities, reports, personnel information, spills, and other documents.
  • In the absence of the second Office Technician, perform back-up duties.  Also, act as back up to the office receptionist as needed.
  • Perform and coordinate mail merges and mass mailings for Stakeholder Meetings and Prevention First Symposium.
  • Generate miscellaneous letters to terminals. 
  • Assist in the training of summer interns. 
  • Perform other duties as assigned and appropriate for the Office Technician classification.

Working Conditions

  • Work within an office environment
  • May be required to push, pull or lift up to 20 lbs. (plans, office supplies, books and manuals)
  • Daily use of personal computer and related software applications at a workstation
  • Frequent telephone contact with internal/external staff of various levels, as well as the general public
  • Sitting for extended periods of time
  • Bend, stoop, and stand while performing filing tasks


Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-105705
Position #(s):
340-580-1139-008
Working Title:
Administrative Office Technician
Classification:
OFFICE TECHNICIAN(TYPING)
$2,921.00 - $3,656.00
# of Positions:
1
Work Location:
Los Angeles County
Job Type:
Permanent, Full Time
Work Week:
Monday to Friday

Department Information

The California State Lands Commission provides the people of California with effective stewardship of the lands, waterways, and resources entrusted to its care through preservation, restoration, enhancement, responsible economic development, and the promotion of public access. Website: http://www.slc.ca.gov

Special Requirements

Paper Application Submission:

Electronic application submission is preferred for this JC (Job Control). For those applicants who are unable to submit an electronic application, applications may be submitted in paper format and must contain the following information on page one of the Employment Application in order to be processed and included in the applicant pool:

• The JC number listed on this job posting
• The Classification Title

• Your CalCareer I.D. number (from your
CalCareer account under the "CalCareer Account " tab)

NOTE: Do not include Social Security Numbers, LEAP status information or paperwork, the Equal Employment Opportunity information page of the application, or applicant exam result notices as a part of your application package. Please do not submit a second application by paper if you submitted an electronic application.

School Transcripts:

Applicants using education to meet the minimum qualifications of this classification, must provide a copy of their official transcripts with their application package for the universities/colleges attended where the coursework or degree was received. Failure to provide a copy of official transcripts may result in removal from the exam list. Applicants providing copies of international official transcripts may need to provide an evaluation/translation from an educational credentials evaluation service to ensure that all the required coursework can be verified by the hiring agency.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/26/2018

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Lands Commission
Attn: Human Resources
100 Howe Ave, Suite 100 - South
Sacramento, CA 95825

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California State Lands Commission ATTN: Human Resources
100 Howe Ave, Suite 100 - South
Sacramento, CA 95825
Drop-off Monday through Friday excluding holidays between
08:00 AM - 05:00 PM

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Other -

    This position requires the ability to type at a minimum speed as designated on the Class Specifications. You must obtain and submit a valid typing certificate confirming your ability to meet the minimum typing speed. For information on obtaining a typing certificate or typing certification requirement, please visit https://www.jobs.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx . Typing certificates issued by the Internet or Employment Agencies, and issued for a typing test under five minutes are not acceptable.

  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Ability to deal effectively and professionally with a diverse audience
  • Ability to communicate effectively with other staff and those contacted in the work place
  • Ability to work well under direction as well as independently
  • Ability to learn rapidly
  • Ability to handle sensitive and confidential assignments with tact, diplomacy and discretion
  • Ability to analyze written and numerical data accurately
  • Ability to edit and interpret written material
  • Knowledge and use of Microsoft Office, Word, Excel, and Crystal Reports
  • Good work habits such as punctuality, excellent attendance, dependability and neatness
  • Good judgement and the ability to communicate effectiveley
  • Flexible and able to prioritize assignments
  • Excellent telephone techniques and customer service skills

Benefits

When you choose a career with the State of California, you receive a comprehensive benefits package in addition to your salary. For more information on the State's benefit packages you may visit the California Department of Human Resources website at http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Teresa Bunuel
(916) 574-1910

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Mary Murray
(916) 574-1910
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

POSITION LOCATION

200 Oceangate
Long Beach, CA 90802

**This office is scheduled to move locations within the Long Beach area in 2018**

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off