Job Posting: Exam Analyst

Department of Food & Agriculture

Exam Analyst

$3,186.00 - $6,228.00

Final Filing Date: Until Filled

Job Description and Duties

This is a re-advertisement of JC-122588. If you have previously applied, your application package is on file.

Applicants must submit a copy of their degree/transcripts if using education to meet the minimum qualifications for the position.

Under general direction of the Staff Services Manager I (SSM I), the Associate Personnel Analyst independently plans, develops and administers open and promotional examinations for the California Department of Food and Agriculture and DAAs. The incumbent will be responsible for performing a wide variety of personnel management functions for the Examination Unit.

The duties include but are not limited to:

  • Develop and post examination bulletins on the California Department of Human Resources (CalHR) job web site, CDFA web site, and HR bulletin board.
  • Review and analyze state applications, transcripts, degrees, and/or resumes to ensure candidates meet the minimum qualifications of the class specifications.
  • Meet with subject matter experts to develop examinations such as Supplemental Applications, Qualification Appraisal Panel interview questions, or written examination materials.
  • Research and respond to examination appeals; represent the Department at appeal hearings.
  • Interpret and apply Civil Service laws, rules, and regulations to verify candidates' eligibility.
  • Independently facilitate and conduct job analysis studies of varying degrees of complexity on each testing classification by working with subject matter experts within CDFA and DAAs.
  • Create, edit, and finalize task statements to ensure they are comprised of the required components.
  • Facilitate ratings and compile results in order to finalize job analysis report and submit to Staff Services Manager for final review.
  • Communicate clear and concise response in person, by phone, electronic mail, and/or in writing to management, employees, legal staff, and the public concerning various examination related issues.
  • Some travel may be required.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement.

Working Conditions

The California Department of Food and Agriculture is located in close proximity to light rail and public transportation; within walking distance to the State Capitol, parks, resturants, and farmers' markets.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
Position #(s):
Working Title:
Exam Analyst
$4,975.00 - $6,228.00
$3,186.00 - $5,179.00
$4,975.00 - $6,228.00
# of Positions:
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

Are you interested in Human Resources?  Are you interested in Exams? The California Department of Food and Agriculture (CDFA) is seeking a highly motivated, enthusiastic, detail oriented individual to join the Examination Unit.

The Human Resources Branch (HRB) provides a full range of services to the eight divisions and Executive Office of CDFA, and the 52 District Agricultural Associations (DAAs).  Services include personnel transactions, examinations, labor relations, position allocation, employee discipline, workers' compensation and disability mangement, and consulation services to management in all Human Resources areas.

Special Requirements

Statement of Qualifications Instructions


Applicants are required to submit a completed Statement of Qualifications (SOQ) in addition to completing a Standard State Application (Examination/ Employment Application STD 678).  Only those applicants who submit all required documents by the final filing date will be considered.   


Your SOQ will be considered the first phase of the hiring process. A complete SOQ will answer the questions listed below and should not be more than two (2) pages, using Arial 12 point font with margins no less than one inch.  Resumes, letters, and other materials will not be considered as responses to the SOQ.  The SOQ is requested to elicit information regarding each applicant’s knowledge and experience in relation to this position and is comprised of the questions below.



1. Please review the three class specifications (listed under minimum requirements section of this posting) and provide a narrative of how you meet the minimum qualifications for one of the classifications listed.

What do you feel are your greatest strengths and how will they benefit you in this position?

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture
Attn: Human Resources Branch JC-127705
1220 N Street, Room 242
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Human Resources Branch
1220 N Street, Room 242
Sacramento, CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-127705.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications - A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. For more information, please see "Special Requirements" section. 
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience working in the Examination Unit within Human Resources.
  • Strong analytical, organizational, and writing skills.
  • Ability to interpret and apply Civil Service laws, rules, and regulations.
  • Ability to work independently and in a team environment.
  • Ability to work well under pressure and meet required deadlines.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Melissa Espejel
(916) 403-6612

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 654-1005
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 12/2017 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Applications with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications may be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail