Job Posting: LEGAL SECRETARY

Department of Industrial Relations

JC-184950
-
LEGAL SECRETARY
LEGAL SECRETARY

$3,555.00 - $4,815.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Under the general supervision of the Legal Support Supervisors I and II, Legal Secretaries in the Department of Industrial Relations Office of the Director Legal Unit (“OD Legal”) perform a wide variety of legal secretarial work, including typing, formatting, filing and serving legal pleadings in multiple jurisdictions, including in the administrative workers’ compensation system, state and federal courts, the Courts of Appeal, other appellate courts, and the State Personnel Board. Legal Secretaries typically support the work of two to four attorneys and an investigator.

Legal Secretaries in OD Legal perform calendaring, filing, and other legal secretarial work for the workers’ compensation cases that are handled by OD Legal attorneys (representing the Director of the Department of Industrial Relations as an Administrator of the Uninsured Employers Benefits Trust Fund (UEBTF), Subsequent Injuries Benefits Trust Fund (SIBTF), and Death Without Dependents fund (DWD). Legal Secretaries also provide support in civil litigation and other practice areas of the attorneys to which they are assigned.

The Legal Secretary is in a unique position to be part of public service with the objective of assuring improved working conditions for California’s wage earners and advancing opportunities for profitable employment in the state.

You will find additional information about the job in the Duty Statement.

Working Conditions

This is an 8-5 Monday through Friday position in a 22-story high rise office building, which includes offices for several State agencies, including offices that are open to the public. OD Legal is on the 7th floor. Use of the elevators is mandatory, as the stairwells are locked for security reasons. Access to the building requires a security badge, which is issued to all employees. Members of the public must go through a metal detector; employees who forget their badges must do the same. The Legal Secretary works seated in a cubicle. This position requires extensive use of a computer monitor and keyboard throughout the day.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-184950
Position #(s):
400-112-1282-055
400-112-1282-012
400-112-1282-044
400-112-1282-057
Working Title:
LEGAL SECRETARY
Classification:
LEGAL SECRETARY
$3,555.00 - $4,815.00
# of Positions:
4
Work Location:
Alameda County
Job Type:
Permanent, Full Time
Facility:
Department of Industrial Relations

Department Information

This position is located at:

The Department of Industrial Relations 
Office of the Director Legal Unit 
1515 Clay Street, Suite 701 
Oakland, California, 94612.
Department Website: http://www.dir.ca.gov

Special Requirements

  • The position(s) require(s) a Typing Certificate: 40 Words per minute Certificate. You will be required to provide a copy of your certificate prior to being hired.
Typing Certificate: 40 Words per minute.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations
Attn:
1515 Clay St., Suite 409
Oakland, CA 94612

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

1515 Clay St., Suite 409
Oakland, CA 94612
09:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Prior experience working in a law office or legal unit.
  • Prior experience working on workers’ compensation matters.
  • Experience with civil or administrative litigation.
  • Knowledge of court procedures and deadlines.
  • Knowledge of Excel, Powerpoint, and ProLaw, or another legal case management system.
  • Proficiency in the functions of Microsoft Word, Outlook, and Adobe.
  • Strong organizational skills, the ability to prioritize among multiple tasks, and the ability to work under deadline and in a fast-paced environment are also essential.

Benefits

Benefits for State Employment may be found on the link below:

https://www.calhr.ca.gov/employees/Pages/main.aspx
  • State of California health coverage and other benefits are comprehensive and compare favorably to the private sector.
  • Our building is located in downtown Oakland, approximately two blocks from the 12th Street Oakland City Center BART station. State benefits include a public transit voucher to support employee use of BART or other public transit systems.
  • The Oakland City Center area has many inexpensive places to explore for lunch. OD Legal has a common kitchen/break room with a microwave, refrigerator and toaster oven for employees who choose to bring their lunch. We also have a large table for staff to have lunch together if they wish. There is also a cafeteria in the building.
  • There is a day care center in the building (whether there are current openings is unknown; those interested would need to inquire).
  • Secure bike parking is available in the building garage with an incentive program for those who bicycle to work.
  • OD Legal has interesting work, nice people, and great potluck lunches.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dir.ca.gov
Human Resources Contact:
Personnel Recruitment & Hiring Unit
(800) 564-0771
cert@dir.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
DIR EEO Officer
(510) 285-3080
EEO@dir.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

DIR Mission and Core Values

Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

If you have inadvertently withdrawn your application or would like to make any updates to your online application, please contact Personnel Recruitment and Hiring Unit at (800) 564-0771 or email us at cert@dir.ca.gov.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off