Job Posting: CEA B, Deputy Secretary, Budget and Administration

CALIFORNIA STATE TRANSPORTATION AGENCY

JC-206366
-
CEA B, Deputy Secretary, Budget and Administration
C. E. A.

$10,360.00 - $12,341.00 per Month

Final Filing Date: 7/14/2020

Job Description and Duties

Under the general direction of the Secretary and Undersecretary of the California State Transportation Agency (CalSTA), the Deputy Secretary for Budget and Administration is responsible for all fiscal policy and administrative matters with regard to the Agency, departments and programs under the jurisdiction of the Agency. The Deputy Secretary assists in the formulation, implementation, evaluation and monitoring of administrative programs of CalSTA member departments, boards and offices. In addition, the Deputy Secretary serves as the chief administrative officer for CalSTA and consults with the Secretary and Undersecretary on all budget and fiscal policy matters.  

You will find additional information about the job in the Duty Statement.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

    Position Details

    Job Code #:
    JC-206366
    Position #(s):
    703-800-7500-XXX
    Working Title:
    CEA B, Deputy Secretary, Budget and Administration
    Classification:
    C. E. A.
    $10,360.00 - $12,341.00 B
    # of Positions:
    1
    Work Location:
    Sacramento County
    Job Type:
    Career Executive Assignment - Non Tenured, Full Time

    Department Information

    CalSTA Mission: The mission of the California State Transportation Agency (CalSTA) is to develop and coordinate the policies and programs of the state’s transportation entities to achieve the state’s mobility, safety and air quality objectives from its transportation system.

    Special Requirements

    Candidates should provide detailed and concise examples from their professional education, experience, and training that directly answer each of the questions below. Candidates should also include the length of time as it relates to each example provided. Responses must be numbered and listed in the same order as they appear on this bulletin. Do not consolidate responses or provide a narrative. Statement of Qualifications (SOQ) responses should be typed in no less than 12-point Arial font, single-spaced, and not exceed two (2) single-sided pages in length. Failure to follow these instructions may result in disqualification or failure of the examination. Cover letters and resumes do not take the place of an SOQ.

    Please submit a Statement of Qualifications which includes the following information:

    1. As the Deputy Secretary, Budgets and Administration, you are responsible for all fiscal policy and administrative matters regarding the Agency, and departments and programs under the jurisdiction of the Agency.

    Provide examples of your previous work experience that demonstrate your ability to formulate recommendations to executive management regarding complex fiscal policies in relation to the various programs of your organization.

    2. Agency is responsible for ensuring that each department, board, and office it oversees meets specified requirements regarding fiscal policy, accountability for funds and operations.

    Provide examples of your previous work experience that demonstrate your ability to act as a consultant and adviser to executive management in these areas.

    3. Serving as the Deputy Secretary, Budgets and Administration requires strong leadership and communication skills.

    Provide examples of your previous work experience that demonstrate your ability to prepare and present testimony before legislative committees and participate in meetings with legislative members regarding fiscal aspects of your organization’s programs or offices.

    4. As part of the Agency’s executive team, it is imperative that you build strong collaborative internal and external relationships.
    Provide examples of your previous work experience that demonstrate your ability to build strong professional relationships and serve as liaison between internal and external stakeholders that add value to the organization.

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 7/14/2020

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    CALIFORNIA STATE TRANSPORTATION AGENCY
    Attn: Ehsan Tahir (20CEA28)
    Department of Transportation, Division of Human Resources
    1727 30th St, MS - 90
    Sacramento, CA 95816

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Ehsan Tahir (20CEA28)
    Department of Transportation, Division of Human Resources
    1727 30th St, MS - 90
    Sacramento, CA 95816
    Please date stamp and drop in the correct box for Examination Unit
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Statement of Qualifications -

      Candidates should provide detailed and concise examples from their professional education, experience, and training that directly answer each of the questions below. Candidates should also include the length of time as it relates to each example provided. Responses must be numbered and listed in the same order as they appear on this bulletin. Do not consolidate responses or provide a narrative. Statement of Qualifications (SOQ) responses should be typed in no less than 12-point Arial font, single-spaced, and not exceed two (2) single-sided pages in length. Failure to follow these instructions may result in disqualification or failure of the examination. Cover letters and resumes do not take the place of an SOQ.

    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    • Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
    • Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Academic course work at the university level. Training and experience in the area of supervision and management principles.

    • Ability to reason logically and creatively.

    • Ability to develop and maintain a level of professional integrity to ensure that the best interests of Caltrans and the program are served.

    • Ability to work well with partners and clients.

    Examination Information

    The examination will consist of an evaluation of the Statement of Qualifications (SOQ). All interested applicants must submit a Statement of Qualifications (SOQ) with their State Application. This will be the only tool used to determine your eligibility and ranking for this examination. The SOQ will be evaluated based on the quality of examples provided with each question, as well as the length of time candidates indicate for each example provided. Candidates who fail to submit an SOQ, or submit an SOQ that does not follow the instructions outlined in the SOQ section, may be eliminated from the examination.

     

    A passing score of 70% or higher must be obtained to establish eligibility. Hiring interviews will be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The result of this examination will be used only to fill the position of CEA B, Deputy Secretary, Budget and Administration with the California State Transportation Agency.  Applications will be retained for twelve months.

    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Human Resources Contact:
    Ehsan Tahir
    (916) 227-5967
    ehsan.tahir@dot.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Office
    (844) 368-3367
    Ask.eeo@dot.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Information to be Included on Application

    Please include the CEA Exam Number (20CEA28) and title of the position applying for on the STD. 678 application form.

     


    Additional Information

    Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job! 

    https://www.surveymonkey.com/r/HMQ7LDR  

     

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off