Job Posting

State Lands Commission

JOB ANNOUNCEMENT POSTING

JC-63303 - OFFICE TECHNICIAN(TYPING)

Final Filing Date: Until Filled

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Control Details
Job Code #: JC-63303
Position #(s):
340-580-1139-XXX
Classification:
OFFICE TECHNICIAN(TYPING)
$2,809.00 - $3,515.00 A
# of Positions: 1
Work Location: Los Angeles County
Job Type: Permanent, Full Time
Work Week: Monday to Friday

Department Information

The California State Lands Commission provides the people of California with effective stewardship of the lands, waterways, and resources entrusted to its care through preservation, restoration, enhancement, responsible economic development, and the promotion of public access. Website: http://www.slc.ca.gov

Job Description and Duties

Under the general direction of the Sr Environmental Scientist (Sup), the incumbent will work closely with staff to assist with the administration and functioning of the Marine Invasive Species Program following the vision, mission, and values statements of the CA State Lands Commission. The incumbent exercises a high degree of initiative and independence while performing complex data management, independently originating correspondence, assessing compliance with detailed regulations, policies, and procedures, and interacting with members of the regulated community. The incumbent will also provide general office support, including answering phones and filing as necessary.

DATA MANAGEMENT
--Evaluating the information provided on submitted reporting forms and exercising judgment to determine if further information is necessary to meet regulatory requirements. Task requires knowledge and application of detailed regulations, policies, and procedures.
--Independent origination of correspondence with the regulated shipping industry, involving the knowledge and application of detailed regulations, policies, and procedures. The incumbent is expected to display good judgment and the ability to communicate effectively. For example:Independent origination of emails to the regulated shipping industry requesting clarification of reporting form data, the submission of missing or inaccurate data, or to clarify regulatory requirements associated with reporting form submission.
--Review documents for compliance with complex criteria to assess conformance and to determine action to be taken. Task requires knowledge and application of detailed regulations, policies, and procedures. 
For example: Using mapping software to map and evaluate geographic coordinate data and determine which of several regulatory requirements are applicable and whether or not those requirements are satisfied based on the results of this review and analysis.
--Independently performing data entry of moderate complexity. For example: Data entry of vessel itinerary and ballast water maintenance and history data, including geographic coordinates and calculation of moderately complex proportionalities to assess conformance with regulations and policies and to determine action to be taken. These data are the foundation of departmental enforcement and policy development actions.
--Consistently exercising a high degree of initiative, independence, and originality in performing database querying, statistical calculations, and derivations of statistical measures to create statistical charts, tables, and graphs for the purpose of independently compiling reports for management review. Task requires the knowledge and application of complex computer applications. For example: Run Microsoft Access database queries to select subsets of data for exporting to Excel, analyze data using pivot tables to perform statistical calculations, create graphs displaying weekly, monthly, and annual trends, and produce reports of those trends for management review.
--
Evaluating and recommending improvements to the data entry process.
--Assisting in the development, testing, and maintenance of the Ballast Water Management Database.
 

OUTREACH AND TRAINING
--Exercising initiative and independent judgment to prepare and provide training within the unit. Task requires an understanding of unit function in relation to the departmental objectives and mission. For example:The incumbent uses independent judgment and knowledge of detailed regulations, policies, and procedures to identify a training topic important to the unit and construct the training information after researching a number of sources. Information sought may require interaction with persons outside of the general work setting.
--
Compile program-specific outreach materials for distribution to the regulated community.

CLERICAL AND OTHER JOB FUNCTIONS
--Provide backup reception desk coverage including: Answering/screening telephone calls, taking messages, and directing calls to appropriate staff. Screening, greeting, and directing visitors to office contacts. Receiving overnight, express, registered and certified mail, and maintaining records of receipt.
--Perform general clerical duties such as typing, distributing unit mail, filing, and copying.

Working Conditions

  • Work in a climate-controlled office environment under artificial lighting
  • Prolonged periods of sitting using a keyboard and video display terminal
  • Daily use of personal computer and related software applications at a workstation
  • Frequent telephone contact with internal/external staff of various levels, as well as the general public
  • Ability to deal effectively and professionally with a diverse audience
  • Daily use of phone, fax, copiers and general office and communication equipment.
  • Professional office environment, appropriate business attire required
  • Ability to maintain a professional and respectful working relationship with others
  • Bend, stoop, and stand while performing filing tasks
  • May be required to push, pull or lift up to 20 lbs. (documents, office supplies, books and manuals)

Special Requirements

***PAPER APPLICATIONS WILL NOT BE ACCEPTED FOR THIS JOB CONTROL. APPLICANTS MUST APPLY ONLINE THROUGH THEIR CALCAREER ACCOUNT IN ORDER TO BE CONSIDERED FOR THIS RECRUITMENT.***

Application Instructions

Completed applications and all required documents must be received by the Final Filing Date in order to be considered.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications.

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (Applications and any applicable or required documents) must be submitted electronically through your CalCareer account at www.jobs.ca.gov.

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Other - This position requires the ability to type at a minimum speed as designated on the Class Specifications. You must obtain and submit a valid typing certificate confirming your ability to meet the minimum typing speed. For information on obtaining a typing certificate or typing certification requirement, please visit https://www.jobs.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx. Typing certificates issued by the Internet or Employment Agencies, and issued for a typing test under five minutes are not acceptable.
  • Other - Applicants must provide a cover letter with their application. The cover letter should provide a narrative discussion of how your education, training and experience have prepared you for the duties of this position. The cover letter serves as documentation of your ability to present information professionally in writing and should be no more than one page in length. Application packets without a cover letter may not be accepted.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Ability to exercise a high degree of initiative and independence in the performance of assigned tasks
  • Good judgment rgarding prioritization of workload
  • Good communication skills and ability to interact professionally with staff and the public
  • Familiarity with personal computers including Microsoft Office Systems
  • Good attendance and dependability
  • Willing acceptance of work assignments

Benefits

When you choose a career with the State of California, you receive a comprehensive benefits package in addition to your salary. For more information on the State's benefit packages you may visit the California Department of Human Resources website at http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

  • Human Resources Contact:
    Teresa Bunuel
    (916) 574-1910
  • Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Lisa Lloyd
    (916) 574-1910
  • California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

POSITION LOCATION

200 Oceangate
Long Beach, CA 90802

  

You can apply for this job via the following method(s):

  • Electronic (through your CalCareer Account)
Use Your CalCareer Account

Manage your applications and update your information with ease through your CalCareer Account. If you do not have a CalCareer Account, it is easy to create one.

Additional Documentation
Class Specification(s):