Job Posting

Department of Justice

JOB ANNOUNCEMENT POSTING

JC-83698 - SEASONAL CLERK

Final Filing Date: 10/31/2017

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Control Details
Job Code #: JC-83698
Position #(s):
420-037-1120-901
Classification:
SEASONAL CLERK
$1,893.00 - $2,135.00 A
# of Positions: 2
Work Location: San Diego County
Job Type:
Work Shift: 8:00 am - 5:00 pm
Work Week: Monday - Friday

Department Information

  • The position is located in the Division of Operations, Legal Support Operations, San Diego.
  • The position will be filled as a Temporary Appointment Authorization (TAU), intermittent appointment.
  • Please visit the Attorney General's website for more information at www.oag.ca.gov.

Job Description and Duties

Now is your opportunity to join our dynamic and versatile team in the state's largest and most significant law firm in California. The California Attorney General’s Office is looking for a motivated individual who is interested in gaining knowledge, building experience and growing within the department by assisting the legal support and docketing unit with administrative office procedures.

Under the supervision of a Legal Support Supervisor, the incumbent will scan and convert paper documents to electronic format in ProLaw; open/close electronic files in ProLaw and setup, update and close case files; box and label closed case files; request case files from the Department’s offsite storage locations and prepare records transfer lists; create indexes of case files by reviewing exhibits and pleadings; maintain photo copier and maintenance reports; file miscellaneous documents; type labels and assemble/organize contents of case files; prepare travel expense claims; schedule appointments, meetings, and conference calls;and pickup/deliver mail and legal case files to appropriate section. The incumbent is the primary contact for video conferencing scheduling and set-up for the San Diego office; provide coverage in reception and the mailroom, as needed; copy/scan documents; assist the Office Manager and Legal Office Administrator I with special projects and administrative tasks as needed; deliver supplies; coordinate building maintenance requests; and assist with other business services functions.

Special Requirements

  • Fingerprint check will be required.
  • Priority consideration will be given to any person receiving state public assistance under the CalWORKS program. Applicants who receive state public assistance need to identify their status as a CalWORKS recipient in the comments area on the application.  Applicants must submit a verification of their CalWORKS eligibility status, which may include the most recent Notice of Action showing TANF eligibility or a copy of their last aid check stub.  If verification is not submitted with the application, the application will not be processed.  (Applicants may obtain verification from the CalWORKS program.)
  • Clearly indicate the Job Control Code (JC-83698) and the title of this position in the "Examination of Job Title(s) For Which You Are Applying" section located on the first page of your State Application.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/31/2017

Who May Apply

This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs.

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Lety Perez
Division of Operations
1300 I Street, Suite 820
Sacramento, CA 95814

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Excellent work habits, such as good attendance, dependability, punctuality, accurateness of work product and flexibility. Able to effectively and efficiently carry out assigned tasks independently or with moderate supervision, exercise good judgment and have strong communications skills, as well as the ability to interact effectively with all levels of staff and the public; demonstrate initiative and willingness to assume responsibility for identifying and resolving issues within span of authority; work well under pressure and meet short deadlines; and willingness to assume special projects. Efficiency in Adobe, Word, Excel and Outlook are desirable.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

  • Hiring Unit Contact:
    Lety Perez
    (916) 210-7012
    lety.perez@doj.ca.gov
  • Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Officer
    (916) 210-7580
    EERROffice@doj.ca.gov
  • California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ADDITIONAL JOB RELATED INFORMATION

  • Completion of a civil service exam is not required to apply for this job.  Applicants must be able to read and write English and do simple arithmetic computations.

  

You can apply for this job via the following method(s):

  • Electronic (through your CalCareer Account)
  • By Mail
Use Your CalCareer Account

Manage your applications and update your information with ease through your CalCareer Account. If you do not have a CalCareer Account, it is easy to create one.

Additional Documentation
Class Specification(s):
Alternate Application Process

While we recommend that you utilize your CalCareer Account to take advantage of all the tools available, you may choose to apply for this job without using your account. In this case, print and complete the Job Application Package Checklist and include it if you submit a hard copy application.

Job Application Package Checklist

Blank Application Form (STD 678)