Job Posting

State Compensation Insurance Fund

JOB ANNOUNCEMENT POSTING

JC-84184 - LEGAL SECRETARY

Final Filing Date: 10/20/2017

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Control Details
Job Code #: JC-84184
Position #(s):
402-317-1282-XXX
Classification:
LEGAL SECRETARY
$3,303.00 - $4,135.00 A
$3,468.00 - $4,343.00 B
# of Positions: 1
Work Location: San Diego County
Job Type: Permanent, Full Time

Department Information

State Fund is California’s largest provider of workers’ compensation insurance. Established in 1914 by the state legislature, we offer diverse and comprehensive products and services that provide a strong and stable option for employers and injured employees with fast, reliable claims service and medical and indemnity benefits. 

Our culture centers on our purpose and values. We exist to provide fairly priced workers' compensation insurance, make workplaces safe, and restore injured workers. We recognize and reward high performance, yet value a healthy work/life balance.

Department Website: www.statefundca.com

Job Description and Duties

The San Diego State Contracts Legal Department has an opening for a Legal Secretary position in the San Diego location.  The Legal Secretary will be responsible for preparing and processing legal correspondence and documents, processing incoming mail timely, create and maintain files, calendars and databases, handle telephone/electronic communication and perform reception/switchboard duties and perform other duties as assigned by his/her Supervisor.  The incumbent will also be responsible for the setup and maintenance of litigation files as well as inputting and updating data and case management onto Team Connect, working with the Claims Adjusting and Reporting Engine (CARE) and Electronic Adjudication Management System (EAMS).


As a successful candidate, you must have:

•  Excellent organizational skills
•  Ability to type/key quickly and accurately
•  Ability to utilize the computer systems
•  Good time management skills
•  Ability to work independently as well as part of a team
•  Positive attitude and energetic worker
•  Regular and predictable attendance
•  Excellent customer service skills

DESIRED QUALIFICATIONS:

• Ability to type (45 wpm), format, file, and serve legal pleadings in assigned jurisdiction
• Ability to screen mail, visitors, and telephone calls and take appropriate action
• Ability to interact with courts, administrative agencies, governmental entities, counsels, opposing counsels, or witnesses as  
  directed by the attorney, ensuring deadlines are met
• Ability to compose correspondence independently to perform difficult clerical work
• Ability to train, mentor, and/or assist clerical staff including other Legal Secretary as needed/requested
• Ability to analyze situations accurately and take effective action
• Ability to follow detailed and specific instructions
• Ability to communicate effectively verbally and in writing
• Ability to provide effective customer service to internal and external customers in-person and via telephone
• Ability to adapt to change quickly and to work under pressure

This position is authorized at the Legal Secretary level. To be considered, you must currently be at the Legal Secretary level or be reachable on the Legal Secretary list. Transfers from a comparable classification may also be considered. A Training and Development Assignment (T&D) may also be considered.  Appointments may be restricted to General Reemployment, SROA or surplus State employees.  

Candidates must include a completed State Application Form (STD.678), and a current resume with their Job Vacancy application.


Applications will not be considered if the application is not completed appropriately and/or if required information is not submitted with the application. 

Application Instructions

Completed applications and all required documents must be received by the Final Filing Date in order to be considered.

Final Filing Date: 10/20/2017

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications.

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (Applications and any applicable or required documents) must be submitted electronically through your CalCareer account at www.jobs.ca.gov.

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

State Fund employees are eligible for a number of benefits. Our benefit package includes:

Health Benefits Program (CalPERS), Retirement (CalPERS ), Employer Health and Consolidated Benefits Contributions, Dental, Vision,  401(k) and 457 Deferred Compensation Plans, Employee Assistance Program, Group Legal Services Insurance, Holidays, Vacation/Sick/Other Paid Leave, Flex Elect Reimbursement Program, Wellness and Recognition, Alternate Work Schedules, Transit Pass Program, Tuition Reimbursement, Dependent Scholarship Program, Leadership Training, Mentoring Program

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

  • Human Resources Contact:
    Leslie Gianelli
    (800) 499-8668
  • Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Rosa Gil-Robles
    (323) 981-6707
  • California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

BACKGROUND INVESTIGATION

Prior to employment with State Compensation Insurance Fund, a background investigation (BI) will be conducted.

  

You can apply for this job via the following method(s):

  • Electronic (through your CalCareer Account)
Use Your CalCareer Account

Manage your applications and update your information with ease through your CalCareer Account. If you do not have a CalCareer Account, it is easy to create one.

Additional Documentation

Duty Statement

Class Specification(s):