Job Posting: OFFICE TECHNICIAN(TYPING)

Department of Justice

JC-95119
-
OFFICE TECHNICIAN(TYPING)

$2,921.00 - $3,656.00

Final Filing Date: 1/24/2018

Job Description and Duties

Are you currently looking for an entry level position in a highly regarded department? Do you have the desire to gain insight, knowledge, and experience that may be applied in future promotional opportunities? If so, then this might be the position for you. The Department of Justice, Legal Support Operations is currently seeking a well-rounded, friendly individual to fill our Office Technician (Typing) positions.

Under the immediate supervision of the Legal Support Supervisor, the incumbents will perform a wide variety of clerical and administrative duties that support and provide assistance to the secretarial teams. Those duties will include, but are not limited to: Using computer software, and independently and with initiative completing correspondence and other non-legal documents pertaining to court proceedings which are often of a confidential nature. This includes providing support to high profile, often multiple defendant cases, wherein legal teams of attorney and paralegal staff have been created. Assist legal secretaries in preparing documents in accordance to ProLaw for court filing by transcribing, typing, processing, storing, retrieving, verifying and editing legal documents and correspondence, such as, petitions, briefs, opinions, pleadings, motions, and related legal documents, as well as preparing exhibit tabs. Bates numbering and indexing of complex cases, photocopying and faxing documents. Assist with preparing envelopes, labels, and messenger service slips for service of documents. Prepare and process a variety of administrative forms, including but not limited to, revolving fund requests, travel expense claims, collection advices, and service authorizations. Assist in opening and closing case files in ProLaw, input information in the ProLaw database, prepare closed files by boxing and preparing labels and slips for delivery to the Docketing Unit, and working with the Docketing staff to clear closed files. Answer, evaluate, screen and direct callers and visitors ensuring all security measures are strictly enforced. This requires independent decision making, initiative, tact, and diplomacy. Assist with data collection and reporting at the direction of the LSSI for office administration matters. May set up conference rooms for meetings and depositions, or other office functions.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Control Details
Job Code #: JC-95119
Position #(s):
420-037-1139-005
420-037-1139-010
Classification:
OFFICE TECHNICIAN(TYPING)
$2,921.00 - $3,656.00 A
# of Positions: 2
Work Location: San Diego County
Job Type: Permanent, Full Time
Work Shift: 8:00 am - 5:00 pm
Work Week: Mondaay - Friday

Department Information

  • The position is located in the Division of Operations, Legal Support Operations - Floor Support, San Diego.
  • Please disregard the Training and Development Assignment language below, as the Department of Justice will not be considering this type of appointment for this position.
  • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
  • Please visit the Attorney General's website for more information at www.oag.ca.gov.

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the JOBS.ca.gov website.
  • Fingerprint check will be required.
  • Clearly indicate the Job Control (JC-95119) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/24/2018

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications.

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Lety Perez
Division of Operations
1300 I Street, Suite 820
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Lety Perez
Division of Operations
1300 I Street, Suite 820
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Excellent work habits, such as good attendance, dependability, punctuality, accuracy of work product, flexibility, as well as the ability to interact effectively with all levels of staff and the public; demonstrate initiative and willingness to assume responsibility for identifying and resolving issues within the chain of command; willingness to assume special projects are desired.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Lety Perez
(916) 210-7012
lety.perez@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off