Job Posting: OFFICE TECHNICIAN(TYPING)

State Lands Commission

JC-99258
-
OFFICE TECHNICIAN(TYPING)

$2,921.00 - $3,656.00

Final Filing Date: 2/21/2018

Job Description and Duties

Under the general direction of the Assistant Division Chief, the Office Technician (Typing) is responsible for providing clerical and technical support to all staff in the Land Management Division and performing a variety of complex duties to provide administrative support activities such as phone coverage, mail handling, maintaining and organizing files, preparing mailings of public notices, photocopying and assembling calendar items materials, ordering supplies, filing, equipment management, inventory tracking, and typing of a variety of correspondence. Duties include, but may not be limited to:

Performs general clerical duties including preparation of correspondence, maintenance of geographic team chronological binders, distribution of mail (or other documents), filing general copy work, typing, make travel arrangements, receive phone calls from the general public and transfer/handle accordingly, file inventory, and schedule meetings.

Serves as the point of contact for all calendar related processes:

  • Processes summaries and staff reports for electronic review
  • Maintains the tracking system of summaries and items
  • Manages the base documents associated with each staff report/summary
  • Reviews and edits staff reports, summaries and exhibits
  • Finalizes all staff reports and summaries for transfer to the Executive Office

Initial processing of applications:

  • Assigns to a negotiator / update work-log
  • Completes Reimbursement Agreement opening form
  • Submits information to Title Unit

Processes files for rent reviews and soon to expire leases:

  • Searches Land Management Database for specific parameters
  • Physically pull all files
  • Identifies which geographic team each file is to be assigned
  • Assigns files to appropriate staff and update work-log
  • Drafts and sends correspondence related to rent reviews and soon to expire leases

Maintains databases/spreadsheets:

  • State Lands Information Center 
  • Negotiator Work Log
  • Bond and Insurance
  • Calendar Log
  • Courthouse Direct

Completes 60.10 packages:

  • Reviews material received and arranged for LMD management review
  • Mails out of appropriate material
  • Updates the work-log

Performs other job related duties including, but may not be limited to:

  • Records attendance for negotiators and boundary unit
  • Provides backup to the Executive Secretary of the Land Management
  • Receives and processes recorded Memorandum of Lease documents
  • Provides guidance to the Division's seasonal clerk
  • Maintains the vehicle calendar and key distribution
  • Secures and distributes digital camera and video equipment
  • Tracks responses to environmental documents

Working Conditions

  • Work primarily within an office environment (Minimal travel outside of the office complex)
  • Prolonged periods sitting at a desk in front of a computer
  • Daily use of personal computer and related software applications at a workstation
  • Daily use of phone, copiers and general office and communication equipment
  • Frequent telephone contact with internal/external staff of various levels, as well as the general public
  • Will require physical handling of multiple files
  • May be required to push, pull or lift up to 20 lbs. (files, office supplies, books and manuals)
  • Bend, stoop, and stand while performing filing tasks

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-99258
Position #(s):
340-525-1139-001
Classification:
OFFICE TECHNICIAN(TYPING)
$2,921.00 - $3,656.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Week:
Monday - Friday

Department Information

The California State Lands Commission provides the people of California with effective stewardship of the lands, waterways, and resources entrusted to its care through preservation, restoration, enhancement, responsible economic development, and the promotion of public access. Website: http://www.slc.ca.gov

Special Requirements

Paper Application Submission:

Electronic application submission is preferred for this JC (Job Control). For those applicants who are unable to submit an electronic application, applications may be submitted in paper format but must contain the following information on the first page of the application in order to be processed and included in the applicant pool:

• The JC number listed on the job posting
• The classification title
• Current ECOS I.D. number (from your
CalCareer account under the "CalCareer Account " tab)

NOTE: Do not include Social Security Numbers, LEAP status information or paperwork, the Equal Employment Opportunity information page of the application, or applicant exam result notices as a part of your application package. Please do not submit a second application by paper if you submitted an electronic application.



School Transcripts:

Applicants using education to meet the minimum qualifications of this classification, must provide a copy of their official transcripts with their application package for the universities/colleges attended where the coursework or degree was received. Failure to provide a copy of official transcripts may result in removal from the exam list. Applicants providing copies of international official transcripts may need to provide an evaluation/translation from an educational credentials evaluation service to ensure that all the required coursework can be verified by the hiring agency.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/21/2018

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Lands Commission
Attn: Human Resources Office
100 Howe Avenue, Suite 100 - South
Sacramento, CA 95825

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Human Resources Office
100 Howe Avenue, Suite 100 - South
Sacramento, CA 95825
Please drop off application packages with the Receptionist Monday - Friday (excluding holidays)
08:00 AM - 05:00 PM

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Other -

    Applicants must provide a cover letter with their application. The cover letter should provide a narrative discussion of how your education, training and experience have prepared you for the duties of this position. The cover letter serves as documentation of your ability to present information professionally in writing and should be no more than two pages in length. Application packets without a cover letter may not be accepted.

  • Other -

    This position requires the ability to type at a minimum speed as designated on the Class Specifications. You must obtain and submit a valid typing certificate confirming your ability to meet the minimum typing speed. For information on obtaining a typing certificate or typing certification requirement, please visit https://www.jobs.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx . Typing certificates issued by the Internet or Employment Agencies, and issued for a typing test under five minutes are not acceptable.

  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Excellent organizational skills
  • Excellent written and verbal skills
  • Excellent time management skills
  • Knowledge of personal computers and Microsoft Office (Word, Excel, Outlook) and other computer programs used by the division
  • Ability to work with a high degree of independence and initiative and to exercise sound judgment
  • Ability to follow written and verbal instructions
  • Ability to establish and maintain a professional working relationship with a variety of personalities in a number of diverse situations
  • Ability to work in a multi-disciplinary team environment

Benefits

When you choose a career with the State of California, you receive a comprehensive benefits package in addition to your salary. For more information on the State's benefit packages you may visit the California Department of Human Resources website at http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Anne Kerri
(916) 574-1912

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Lisa Lloyd
(916) 574-1910
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Position Location

100 Howe Ave., Suite 100-S

Sacramento, CA 95825

 

***FREE PARKING AND NEAR BUS ROUTES***

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off