Job Posting: Legal Secretary

Department of Fair Employment & Housing

JC-121345
-
Legal Secretary
LEGAL SECRETARY

$3,303.00 - $4,343.00

Final Filing Date: Until Filled

Job Description and Duties

BILINGUAL PREFERRED

Under the supervision of the Legal Manager, the Legal Secretary performs complex legal secretarial work relieving Attorneys of specialized clerical details.
 

Types, formats and proofreads a variety of legal correspondence, petitions, briefs, pleadings, motions, discovery, deposition notices, subpoenas, legal opinions, and legislative matters. Prepares and reviews outgoing legal correspondence for Attorney or Graduate Legal Assistant (GLA) signature, to ensure that all legal documents and enclosures are in proper processing order. 

Independently handles complex specialized clerical procedures concerning activities under the Attorney’s direction, such as maintaining a docket of matters involving hearings in which the agency is a major participant, calendars litigation matters, including discovery, motions, and depositions; prepares correspondence relating to the hearing procedures, and ensures various intermediate deadlines are met; sets depositions; makes travel arrangements and prepares travel expense claims for Attorneys and GLAs.

Maintains legal, confidential, discovery, and administrative files for Attorneys and GLAs. Prepares files for opening and closing cases and any accompanying correspondence. Maintains case related information in the Case Management System (CMS), including uploading documents, updating the parties’ information, entering the dates legal documents are filed in court and closing case files in compliance with Department procedures. Runs basic reports for the Attorneys or GLAs in Excel or the CMS.

Screens incoming correspondence related to Attorney case files and establishes follow-up dates to ensure deadlines are met.  Screens a variety of visitors and telephone calls and makes appropriate referrals.  Responds to a variety of inquiries from the attorney and the public on the status of legal matters in process and gives authoritative information on the procedural aspects of processing legal actions by the office.  Back up for other secretaries, as needed. 

Answers Legal division telephone calls.  Acts as a liaison with court clerks, process servers and court reporters.

 

You will find additional information about the job in the Duty Statement.

Working Conditions

The demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of the job with or without a reasonable accommodation. 

  • Requires daily use of a personal computer and related software applications at a workstation.
  • Requires ability to complete tasks that require making repetitive hand movements in the performance of daily duties.
  • Requires prolonged sitting and or standing at a workstation for 6.5 to 7 hours per day.
  • Requires dependability and excellent attendance records.

 



Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-121345
Position #(s):
326-410-1282-001
Working Title:
Legal Secretary
Classification:
LEGAL SECRETARY
$3,303.00 - $4,135.00 A
$3,468.00 - $4,343.00 B
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Shift:
8:00 am to 5:00 pm
Work Week:
Monday through Friday

Department Information

The Department of Fair Employment and Housing is the state agency charged with enforcing California’s civil rights laws. The mission of the Department of Fair Employment and Housing is to protect the people of California from unlawful discrimination in employment, housing and public accommodations and from hate violence.

This vacancy is located at 2218 Kausen Drive, Suite 100, Elk Grove, CA 95758.