Job Posting: CEA A, Chief, Health Information Management Division, Enterprise Data and Information Management

Department of Health Care Services

JC-223846
-
CEA A, Chief, Health Information Management Division, Enterprise Data and Information Management
C. E. A.

$7,442.00 - $10,696.00 per Month

Final Filing Date: 12/10/2020

Job Description and Duties

PLEASE NOTE: CANDIDATES THAT PREVIOUSLY APPLIED FOR THIS POSITION DURING THE FILING PERIOD ENDING SEPTEMBER 28, 2020, NEED NOT RE-APPLY. SUCCESSFUL CANDIDATES WILL BE MERGED ONTO THE EXISTING ELIGIBLE LIST. IF YOU REAPPLY, YOU MAY RECEIVE A NEW SCORE/RANK.


The Department of Health Care Services (DHCS) is looking for a highly skilled, exceptionally motivated individual to serve as the Chief, Health Information Management Division (HIMD) within Enterprise Data and Information Management (EDIM). The EDIM is comprised of a dynamic team dedicated to preserve and improve the overall health and well-being of all Californians, and the Department's mission to provide Californians with access to affordable, high-quality health care.

 

The Chief, HIMD, is responsible for providing department-wide policy direction and management in overseeing the Interoperability and Compliance Branch (ICB) and the Clinical Data Policy and Management Section (CDPMS). HIMD serves as a focal point for DHCS for compliance with federal and state standards and regulations (e.g. Health Insurance Portability and Accountability Act of 1996, Privacy and Security, State Health Information Guidance, Clinical Data Policy, Medicaid Information Technology Architecture [MITA], and Promoting Interoperability Program). The Chief, HIMD, has responsibility for the development of policy and programs with respect to health system interoperability (Promoting Interoperability Program), Information protection (in conjunction with the Privacy Office and Information Security Office), and the use of clinical data originating with electronic health records. Additionally, the Chief, HIMD, is responsible for coordinating with federal and state partners with respect to the use of Advanced Planning Documents for enhanced federal funding to drive improvements in MITA maturity and interoperability. The Chief, HIMD, maintains close contact with federal health care officials, legislative staff, other state departments, local health departments, health plans, provider groups, patient advocacy groups, and other stakeholders in soliciting, synthesizing, and evaluating feedback regarding health information management. The Chief, HIMD, oversees the development and implementation of procedures to efficiently and fairly provide incentive payments to Medi-Cal providers for the meaningful use of electronic health records. The Chief, HIMD, may represent the Department on various agency, state, and federal committees and workgroups as well as coordinating with various control agencies. The Chief, HIMD, is a member of Executive Staff.

Effective July 1, 2020, in response to the economic crisis caused by the COVID-19 pandemic, the State of California implemented the Personal Leave Program (PLP) 2020.  As a result, full time DHCS positions are subject to a 9.23% reduction in pay, in exchange for 16 hours PLP 2020 leave credits.  Part time and intermittent position compensation will be on a pro-rated basis.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

    Additional Documents

    Position Details

    Job Code #:
    JC-223846
    Position #(s):
    803-018-7500-001
    Working Title:
    CEA A, Chief, Health Information Management Division, Enterprise Data and Information Management
    Classification:
    C. E. A.
    $7,442.00 - $10,696.00 A
    # of Positions:
    1
    Work Location:
    Sacramento County
    Job Type:
    Career Executive Assignment - Non Tenured, Full Time

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 12/10/2020

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Department of Health Care Services
    Attn: Alyssa Buentipo
    MS 1300
    P.O. Box 997411
    Sacramento, CA 95899-7411

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Alyssa Buentipo
    1501 Capitol Avenue, Suite 71.1501
    Sacramento, CA 95814
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Supplemental Application - Responses to the five supplemental application must be limited to a total of three pages, single-sided. Therefore, the supplemental application document must not exceed a total of three pages.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    (1) Knowledge of Medi-Cal, Medicaid, or other similar health care programs, including knowledge and experience related specifically to health care financing, delivery system transformation, and/or program and quality improvement.

    (2) Knowledge of the organization and functions of California State Government, including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; personnel management techniques; the department’s Equal Employment Opportunity (EEO) Program objectives; and a manager’s role in the EEO Program.

    (3) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive Branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and effectively contribute to the department’s EEO objectives.

    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Knowledge of health care programs
    • Knowledge of the state’s Medi-Cal program
    • Knowledge of state budget and financial management processes
    • Knowledge of the state’s health delivery systems
    • Knowledge of the Health Insurance Portability and Accountability Act (HIPPA)
    • Knowledge of health information technology and interoperability
    • Ability to work successfully with persons at high levels of government, managed care plans, provider, and beneficiary representatives, county health departments, local health initiatives, health information exchanges, and health industry professional associations
    • Skill to analyze complex program implementation problems and develop effective courses of action to solve them
    • Skill to serve as a leader in implementing statewide healthcare transformation pertaining to health system interoperability between health care providers, organizations, and governmental entities

    Examination Information

    The examination process will consist of a Supplemental Application. Applicants are required to respond to the following five supplemental items. These supplemental items are designed to identify job achievement in specific areas that demonstrate the ability to successfully perform at the CEA A level. Responses to the supplemental items will be assessed based on pre-determined job-related rating criteria. In appraising the relative qualifications of candidates, consideration will be given to the extent and type of pertinent experience and education over and above that which is required under the minimum qualifications.

    Each applicant for this examination must complete and submit his/her responses to all five supplemental items that follow. Supplemental responses and application must be postmarked, personally delivered, or received via interoffice mail by the final filing date.  APPLICATIONS RECEIVED WITHOUT RESPONSES TO THE SUPPLEMENTAL ITEMS WILL BE REJECTED.

    When responding to the supplemental items, applicants must follow these guidelines:

    • Responses must be typewritten or generated by word processing on 8 1/2" x 11" paper, using no smaller than a 12 point font.
    • Responses to the five supplemental application items must be limited to a total of three pages, single-sided. Therefore, the supplemental application document must not exceed a total of three pages.
    • Identify each page with his/her full name.
    • Responses are to be complete, specific, clear, and concise.
    • Answer each numbered item separately, indicating the corresponding item number for each response.

    SUPPLEMENTAL APPLICATION ITEMS

    1. Describe your knowledge of, and experience with, project management of both small and large projects with a data focus.

     

    1. Describe your ability and experience in planning, organizing, and directing the work of multi-disciplinary professional and administrative staff in relation to health information management.

     

    1. Describe your ability and experience in working with executives and stakeholders. Please include in your response leadership, program competency, relationships, and communication. 

     

    1. Describe an experience that demonstrates your ability to analyze a problem and recommend effective courses of action.

     

    1. Describe your experience with budget development and fiscal accountability for an organization, including interactions with state control agencies, and other government entities.

    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

    Human Resources Contact:
    Alyssa Buentipo
    (916) 345-7177
    Alyssa.Buentipo@dhcs.ca.gov
    Hiring Unit Contact:
    Tiffany Davis
    (916) 345-8537
    Tiffany.Davis@dhcs.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Officer
    (916) 440-7370
    Civilrights@dhcs.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.